2. Scope

2.1 The regulations apply to construction projects and everyone associated with them: The Client (Greencore Group), Designers, Professionals, Contractors and site workers.

2.2 Terminology

2.2.1 The Pre-tender Health and Safety plan
The pre-tender plan which the Planning Supervisor has to ensure is prepared,
should include:

(a) a general description of the work;
(b) details of timings within the project;
(c) details of risks to workers as far as possible at this stage;
(d) information required from potential principal contractors to demonstrate competence or adequacy of resources;
(e) information for preparing a health and safety plan for the construction phase and information for welfare provision.

2.2.2 The Health and Safety plan for the construction phase
The plan developed by the principal contractor is the foundation on which Health and Safety management of construction work is based. It should include:

(a) The arrangements for ensuring the health and safety of all who may be affected by the construction work.

(b) The arrangements for the management of health and safety construction work and monitoring of compliance with health and safety law.

(c) Information about welfare arrangements

2.2.3 The Health & Safety File (03.180.SHE)
This is designed to provide the Group with information about the structures future maintenance. The document relates to the risks that have to be managed during repair or renovation. The Group expects the Planning Supervisor to prepare the document as the project progresses. The Group will be expected to make it available to those agencies who will work on any future building design, maintenance or demolition of the structure.

3. When does C.D.M apply and terminology

3.1 The C.D.M Regulations will generally apply to construction work that is notifiable.

4. What is a notifiable. construction project?

4.1 If it lasts for more than 30 days.

4.2 If it will involve more than 500 person days of work.

4.3 If the work involves 5 people or more on site at any one time.

4.4 C.D.M apply to any design work no matter how long the work lasts and how many workers are involved on site.

4.5 If the work involves demolition, C.D.M also applies, regardless of the length of time or the number or workers.

5. What is construction work?

5.1 The term 'construction work' has been widely defined in the C.D.M Regulations.
The Group's interpretation of this is that it includes many activities within the building, civil engineering and engineering constructions.

6. The Group's interpretation of role within C.D.M

6.1 The Group intends to play a positive role in making all key appointments by:

i) The Group will advise on the selection and appointment of a competent Planning Supervisor, Principal Contractor, Designer and Main Contractor.

ii) The Group will satisfy itself that the Planning Supervisor and Principal contractor allocate adequate resources for health and safety.

iii) The Group undertakes to provide the Planning Supervisor with all relevant health and safety information on the project.

iv) The Group does not expect construction work to commence until the Principal Contractor has prepared a satisfactory health and safety plan.

v) The Group will ensure that the health and safety file is available for inspection, after the project is completed.

7. The role of the Designer, Planning Supervisor, Principal Contractor, Contractors and the Self Employed on Group Projects

The Designer plays a key role on Group projects.
They should ensure that the health and safety of those who are going to construct, maintain or repair a structure is considered during the design process. The designer can make it difficult for a contractor to devise a safe system of work.

7.1 The Designer's Key duties are:

a) To consider during the development of designs the hazards and risks which may arise to those constructing and maintaining the structure.

b) To avoid risks to health and safety.

c) To reduce risks at source if avoidance is not possible.

d) To consider measures which will protect all workers if neither avoidance nor reduction to a safe level is not possible.

e) To ensure that all designs include adequate information on health and safety.

f) To pass information onto the Planning Supervisor so that it can be included in the health and safety plan.

g) To co-operate with the Planning Supervisor and where necessary, other designers in the project.

7.2 The duties of the Planning Supervisor

7.2.1 The Planning Supervisor is the co-ordinator of all health and safety aspects of the project design and initial planning.

a) The Planning Supervisor should ensure that designers comply with their duties particularly with the avoidance and reduction of risks.

b) The Planning Supervisor should ensure that designers co-operate with each other for the purposes of health and safety.

c) The Planning Supervisor must ensure that a health and safety plan is prepared before arrangements are made for a principal contractor to be appointed.

d) The Group expects the Planning Supervisor to advise on the competence and allocation of resources by designers and contractors.

e) The Group expects to be kept advised by the Planning Supervisor on the progress of the safety plan (see also section 6 (iv)).

f) The Planning Supervisor is responsible for notifying the Health and Safety Executive.

g) The Planning Supervisor is responsible for preparing and delivering two (2) copies of the safety file to the relevant Group Office, at the end of the project.

8. The role of the principal contractor

8.1 The Group expects the principal contractor to:

a) Develop and implement the health and safety plan.

b) Arrange for competent and adequately resourced contractors to carry out the work where it is sub contracted.

c) Obtain from all contractors the main findings of their risk assessments and specific details of how they intend to carry out high risk operations e.g.; method statements.

d) Ensure that all contractors have information about risks on site.

e) Ensure that all workers on site have been given adequate training.

f) Ensure that contractors, workers and visitors comply with any site rules which will have been set out in the health and safety plan.

g) Monitor health and safety performance, taking remedial action as necessary.

h) Ensure all workers are properly informed and consulted during the project.

i) Make sure that only authorised people are allowed on site.

j) Display notification of the project to the H.S.E.

k) Pass information to the Planning Supervisor for the health and safety file.

9. The role of contractors and the self employed

9.1 The Group recognises that consultation is important to the successful management of health and safety. We would therefore expect that contractors and the self employed would co-operate with the principal contractor by:

a) Providing information for the health and safety plan about risks to health and safety arising from their work.

b) Managing their work so that they comply with the rules in the health and safety plan and directions from the principal contractor.

c) Providing information for the health and safety file about injuries, dangerous occurrences and ill health.

d) Providing information to their own employees.

9.2 We believe that employees will benefit from those regulations by being better informed and more able to play on active part in health & safety.