OPERATIONAL
POLICY
The
Greencore Group is committed to providing sufficient numbers
of qualified
first-aid personnel to deal with accidents and injuries occurring at work.
To
this end, the company will provide information and training on first-aid to employees,
to ensure that statutory requirements and the needs of the individual and the
organisation are met. The Company will also ensure that adequate medical boxes,
containing the Approved Code of Practice recommended Stores, are held at appropriate
locations throughout the factory and office premises. LEGISLATION
The contents of this procedure have been checked against all relevant current
UK Legislation at the time of writing and at each amendment stage. However current
Legislation should be checked, specific to the particular application and context,
each time the procedure is used, to ensure its continuing validity. RESPONSIBILITY
The H & S Competent Person has overall responsibility for ensuring that
the requirements of this procedure are met. H & S Competent Person is responsible,
or the day to day requirements of this procedure, within their own departments.
All employees have a duty to report any concerns that they have about the provision
of first-aid within the organisation, in order that the company may investigate
and rectify the situation, as necessary. METHODOLOGY
First-aid
Personnel: The Company has selected from a number of volunteers employees
who have been assessed as being suitable for the role of first-aid personnel.
In situations where certificated First-Aid Personnel are not available due to
unscheduled absence, or in exceptional circumstances, it is accepted as suitable
compliance with the Regulations, that an Appointed Person may take charge of:
Any situation where an ill or injured person requires attention
from
a medical practitioner or nurse ;
Any first-aid equipment and facilities while
the suitable First-Aider is absent. An
Appointed Person should not render any first-aid treatment, other than emergency
first-aid, and then only where they have been specifically trained in these procedures,
but should be responsible for calling for professional assistance. The provision
of an Appointed Person may not be considered as a full-time alternative for a
trained and qualified First-Aider. The only exception is where, having regard
to the location and nature of the undertaking, there are no specific hazards and
where the number of employees is small. First-aiders are qualified personnel who
have received training, and have passed an examination, in accordance with Health
and Safety Executive (HSE) requirements. The Company will ensure that there are
sufficient first -aid personnel at all times, including shift and overtime working,
at all work locations. Legal
Indemnity:
It is unlikely that first-aid personnel rendering assistance
would become subject to legal action because of deterioration in a colleague's
condition. However, the company has arranged to guard against this possibility,
by providing, through its insurance policies, indemnification for any member of
staff who assists an employee who has had an accident or has become ill at work,
either on or off the premises. First-Aid
Boxes:
First-aid boxes are provided at all workplaces, to ensure that
there are adequate supplies for the nature of the hazards involved. All boxes
contain at least the minimum supplies which are scheduled in the Approved Code
of Practice. Only specified supplies are kept. The location of first-aid boxes,
and the name of the person responsible for their upkeep, is clearly indicated
on notice boards, throughout the workplace. First-aid boxes display the following
information:
a) The name of the person responsible for their upkeep.
b) The nearest location
for further supplies.
c) The contents of the first-aid box, and arrangements
for replenishing.
d) The location for the accident book. First-aid
boxes are maintained by the H & S Competent Person, or authorised delegate,
who are aware of the procedure for re-ordering supplies. Portable
First-Aid Boxes:
Portable first-aid kits are available for those members of staff
who are required to
work away, where access to facilities may be restricted. These first-aid kits
are under the control of the Production Manager. First-Aid/Recovery
Room:
A room is provided to assist first-aiders when administering treatment.
Access to the first-aid room is available from authorised personnel in each area
of the workplace. All staff are made aware of the location of this room as part
of their induction training.
Recording Accidents:
All accidents must be recorded, however minor,
the company have provided an accident book, which is held in the personnel department.
Full details on accident reporting, and the Statutory Reporting requirements of
the RIDDOR Regulations 1995, may be found in our Accident and Near Miss
Reporting Procedure. SAFE
SYSTEM OF WORK The
following arrangements will be followed in order to ensure that suitable and sufficient
provision of first-aid personnel and equipment is available in the workplace:
a)First-aid personnel must be refresher trained prior to the expiry of their current
certification.
b)All personnel are to be made aware of the location of the
nearest first-aider and first-aid box, at induction training, and if moving the
location of their workplace.
c)The name(s) and location(s) of the nearest
first-aid personnel, and equipment shall be displayed on the first-aid box.
d) First-aid information on first-aid boxes, and on notice boards, shall be kept
up to date by the responsible person at that location.
e) The contents of
first-aid boxes are to be checked by the responsible person, on a monthly basis,
and recorded on the First Aid Box Inventory Check,
f) First-aiders are to
inform the responsible person when supplies have been used from a first-aid box,
in order that they may be immediately replenished.
g) Management is to ensure
that there is easy access to the first-aid room, and first-aid boxes, at all times.
h)Professional medical help is to be sought immediately, where considered
necessary.
i) All accidents and near misses are to be entered in the accident
book. Ongoing
monitoring of the Safe System of Work is to be carried out by the Production Manager
to ensure that it continues to be workable, effective and safe,
and that it continues to meet the intended aim. The periodicy of these checks
is dependent upon the usage, length of the relevant contract and the content of
the Safe System of Work itself. TRAINING
The Company shall give sufficient information, instruction and training as
is necessary to ensure that the statutory requirements are met with regard to
first-aid, as a general rule these courses shall be supplied as a minimum:
a) First Aider - HSE approved four day basic course.
b) Appointed Person
- One day course by a Qualified Instructor.
c) First Aid - two day HSE refresher
course by a Qualified Instructor. RECORDS
The following records, which relate to this procedure, are to be maintained:
a) First-aiders' details.
b) Training provided to first-aiders shall be entered
on their Employee Training record.
c) Records of stock held of first-aid
supplies, and the contents of each first- aid kit, held by the responsible person
on each site.
d) Details of first-aid administered.
e) Details of all
accidents and near misses - see our Accident and Near Miss Reporting Procedure.
f) Records of monthly checks of the contents of first-aid kits, carried out
by the, responsible person, at the relevant location, and recorded on the First
Aid Inventory Check
g) Details of ongoing reviews of Safe Systems of Work,
together with any adjustments made to them to keep them current. Where
treatment given concerns a medical condition, strict medical confidentiality should
be observed, and records of such testament held by the Company nurse. If the Company
does not employ a nurse, such records should be held in a confidential file in
the Personnel Department. | 
